Under the new plan, the Invitation to Submit Outline Proposal (ISOP) stage will be delayed until after the summer. This is to allow for additional planning work and public consultation to be carried out.

You can read the Chief Constable’s recommendations in full here

Surrey Police Authority’s public meetings are an opportunity for local people to hear first hand about the major issues in policing in Surrey from the Authority and the Chief Constable. In addition, attendees have an opportunity to put their questions to the Authority and the Chief Constable on the policing topics that matter to them.

Items on the agenda include:

- Election of SPA Chairman

- Salfords Custody Centre Business Case Update

- Business Partnering for Police Update

- Police and Crime Commissioners Transition Update

The Authority is also due to consider bids received for Esher Police Station as part of the major programme of reforms that began in 2009. As with previous bids, this item will be considered in closed session due to the commercial sensitivities involved, although an update will be released after the meeting to inform the public of any decision made.

The agenda and documentation for the meeting will be made available on the SPA website in due course.

If you would like to attend the meeting in person or put a question to the Authority, please contact: Surrey Police Authority, PO Box 412, Guildford, Surrey GU3 1BR, or email SPA@surrey.police.uk. Any questions will be posed at the meeting for the Authority and Police force to respond. If you would like to ask a question but will be unable to attend, the Authority will be pleased to send a written version of the response given at the meeting.

If you would like to attend the meeting and have any special requirements please contact Surrey Police Authority on 01483 630 200 in advance of the meeting date to make any necessary arrangements.

Date: 17th May 2012

Time: 10am

Place: Council Chambers, Waverley Borough Council Offices, Godalming

Contact: Alison Bolton, Telephone – 01483 630200

[For queries on content of the agenda and requests for copies of related documents, or if you would like this agenda in alternative language or format]

Fax: 01483 634502

E-mail: bolton11786@surrey.pnn.police.uk

MEMBERS:

Mrs Jane Anderson

Mr Bill Barker OBE

Mr Michael Blank

Mr David Harmer

Mrs Lynn Hawkins JP

Mrs Margaret Hicks

Mrs Heather Kerswell

Mrs Yvonna Lay

Mr Ernest Mallett MBE

Mr Geoff Marlow

Mrs Amanda Mills

Mrs Louise Rhodes

Mr Nick Skellett CBE

Mrs Claire Storey

Mrs Hazel Watson

Mrs Fiona White

Mr Peter Williams

NOTES:

1. Members are reminded that Standing Orders require any Member declaring a prejudicial interest to withdraw from the meeting during the discussion of that item, except in the circumstances referred to in Standing Order 71. If you have any queries concerning interests, please contact the Chief Executive or the Policy Officer with responsibility for Standards.

PART ONE

IN PUBLIC

1. Election of Chairman – Agenda Item Only

2. Appointment of Vice Chairman – Agenda Item Only

3. Apologies for Absence – Agenda Item Only

4. Minutes of the last meeting – 26th March 2012

5. Matters Arising

6. Public Question Time – Agenda Item Only

7. Petitions – Agenda Item Only

8. Declarations of Interest – Agenda Item Only

9. Chairman’s Report – Verbal

10. Chief Constable’s Report – Part 1 – Verbal

ITEMS FOR DECISION/APPROVAL

11. Membership of the Authority

12. Business Partnering in Policing Update

13. Update on Transition to Police and Crime Commissioners (PCCs)

14. Youth Crime and Substance Misuse Prevention Funding for 2012/13

15. East Surrey Custody Development

16. Joint Supporting Services – Section 23 Agreement

17. Operational Policing Review Estate Disposals

ITEMS FOR NOTING

18. Panel Reports

18a. Finance and Performance Panel – 8th March

18b. Controlling Crime Panel – 15th March

18c. Audit Committee – 19th March

18d. Human Resources Panel – 26th April

19. Exclusion of Press and Public

Alison Bolton

Chief Executive of Surrey Police Authority

9th May 2012

Thursday 8th December 2011 – 10AM

Thursday 15th December 2011 – 10AM

Monday 6th February 2012 – to take place at Waverley Borough Council, Godalming - 10AM

Monday 26th March 2012 – 10AM

Thursday 17th May 2012 – to take place at Waverley Borough Council, Godalming – 10AM

Thursday 12th July 2012 – 10AM

Thursday 6th September 2012 – 10AM

Tuesday 23rd October 2012 – 10AM

Other forthcoming public meetings

Standards Committee – all to take place at the Surrey Police Authority office, Mount Browne

Monday 16th January 2012 – 10AM

Tuesday 24th April 2012 – 10AM

Friday 20th July 2012 – 10AM

Thursday 11th October 2012 - 10AM

Audit Committee – all to take place at the Surrey Police Authority office, Mount Browne

Monday 12th December 2011 – 2PM

Monday 19th March 2012 – 2PM

Thursday 7th June 2012 – 2PM

Monday 24th September 2012 – 2PM

Under these plans Surrey will move from being served by the 2 aircraft of the South East Air Support Unit (SEASU) to being served by aircraft belonging to the National Police Air Service based in Surrey, Thames Valley, Dorset, Essex and London. Implementation in the South East is expected to begin in October 2012.

Members agreed to support the use of Redhill Airfield as a base for an NPAS helicopter in the area.

The Authority also agreed that assurance be sought from the Minister for Policing and Criminal Justice that: the governance and performance monitoring arrangements for NPAS will reflect the national, regional and local aspects of the Scheme; will include Police Authorities or PCCs; and that a review of the scheme will be carried out after 12 months of full implementation in consultation with CCs and PCCs

To read the paper discussed at the meeting, please click here

Please note that identities of bidders and the bids received will remain confidential. No sale will be completed until alternative arrangements are in place.

Cranleigh – Members agreed to accept a bid received. Agreement has been reached for a Police Post in Cranleigh Leisure Centre which is expected to open in Summer 2012.

Dorking – Members accepted a bid, subject to planning permission. A Surrey Police front counter is now open at Mole Valley District Council’s offices in the town, with the neighbourhood team also based there.

Epsom – Members accepted a bid, subject to planning permission. The Authority agreed to allow 12 months for the planning permission to go through. The planned co-location of the Neighbourhood Team in the offices of Epsom & Ewell Borough Council is expected to go-live in the next few months.

Haslemere – Members accepted a bid received. A police post in the Waverley Borough Council office in the town is expected to open in Summer 2012.

Horley – Members discussed a bid received and requested some additional information in relation to the site. Members agreed to delay and delegate the final decision to the Chairman, Chief Executive and Treasurer of the Police Authority. Negotiations for a town centre site for a police post are currently ongoing. We will issue a further update on Horley Police Station when a decision is made.

Lightwater – Members accepted a bid received. The previously identified site for a replacement Police Post on Bagshot High Street has since been found to be unsuitable and an alternative is now being sought in the area.

Chertsey – Members agreed to extend the marketing period for the Chertsey site. This site acted as a support base to the Roads Policing Unit which has now relocated to Staines Police Station and no replacement is being sought.

Background

These decisions form part of the radical programme of changes initiated by Surrey Police Authority and Surrey Police in 2009 in anticipation of a reduction in Government funding for policing.

As well as making substantial savings by reducing the number of senior officers and staff, the police estate, which comprised a patchwork of stations of varying ages and states of repair, was identified as an area where further savings could be made from the annual cost of maintaining them. Many of these stations had daily visitor numbers in single figures. By basing police teams in other public places such as council offices and community centres, our estates costs could be reduced at the same time as maintaining – and strengthening – police presence in the community.

By reducing costs across the organisation, funding was released for 200 additional Police Constables, all of whom have now been recruited.

Bids for consideration.

The Authority will be asked to consider bids for:

Cranleigh Police Station

Dorking Police Station

Epsom Police Station

Haslemere Police Station

Chertsey Mobile Support Unit

Horley Police Station

A new bid for Lightwater Police Office is also due for consideration after a bid that had been previously accepted by the Authority in December 2011 subsequently fell through.

Members will also hear details of progress towards alternative provisions being put in place for the police teams previously based in these locations. No sale will be completed until alternative arrangements are in place.

Cranleigh – agreement has been reached for a Police Post in Cranleigh Leisure Centre, expected to open in Summer 2012.

Dorking – A Surrey Police front counter is now open at Mole Valley District Council’s offices in the town, with the neighbourhood team also based there.

Epsom – the planned co-location of the Neighbourhood Team in the offices of Epsom & Ewell Borough Council is expected to go-live by the end of April 2012.

Haslemere – A police post in the Waverley Borough Council office in the town is expected to open in Summer 2012.

Horley – Negotiations for a town centre site for a police post are currently ongoing.

Lightwater – the previously identified site for a Police Post on Bagshot High Street has since been found to be unsuitable and an alternative is now being sought in the area.

The Chertsey site acted as a support base to the Roads Policing Unit which has now relocated to Staines Police Station. No additional replacement is being sought.

Owing to the commercial sensitivities involved, the bids themselves will be considered in closed session after the public meeting.

However, a brief summary of the latest phase of marketing and the premises for which bids have been received will be presented in public session. You can read this paper here.

We will release a further update on the decisions made around these stations and buildings following the meeting next week.

Date: 26th March 2012

Time: 10am

Place: Mount Browne Police HQ, Guildford

Contact: Alison Bolton, Telephone – 01483 630200

[For queries on content of the agenda and requests for copies of related documents, or if you would like this agenda in alternative language or format]

Fax: 01483 634502

E-mail: bolton11786@surrey.pnn.police.uk

MEMBERS:

Mrs Jane Anderson

Mr Bill Barker OBE

Mr Michael Blank

Mr David Harmer

Mrs Lynn Hawkins JP

Mrs Margaret Hicks

Mrs Heather Kerswell

Mrs Yvonna Lay

Mr Ernest Mallett MBE

Mr Geoff Marlow

Mrs Amanda Mills

Mrs Louise Rhodes

Mr Nick Skellett CBE

Mrs Claire Storey

Mrs Hazel Watson

Mrs Fiona White

Mr Peter Williams (Chairman)

NOTES:

1. Members are reminded that Standing Orders require any Member declaring a prejudicial interest to withdraw from the meeting during the discussion of that item, except in the circumstances referred to in Standing Order 71. If you have any queries concerning interests, please contact the Chief Executive or the Policy Officer with responsibility for Standards.

PART ONE

IN PUBLIC

1. Apologies for Absence – Agenda Item Only

2. Minutes of the last meeting – 6th February 2012

3. Matters Arising

4. Public Question Time – Agenda Item Only

5. Petitions – Agenda Item Only

6. Declarations of Interest – Agenda Item Only

7. Chairman’s Report – Verbal

8. Chief Constable’s Report – Part 1

ITEMS FOR DECISION/APPROVAL

9. Local Policing Plan 2012-13, Targets for 2012-13 and Value for Money Statement

10. Surrey Police Authority Business Plan for 2012

11. Independent Custody Visiting Scheme End of Year Report

12. National Police Air Support (NPAS) Development

13. Operational Policing Review Estate Disposals

14. Finance Report Month 9

ITEMS FOR NOTING

15. Chief Executive’s Report

16. Panel Reports

16a. Citizen Focus Panel – 15th February

16b. Professional Standards Panel – 16th February

16c. Human Resources Panel – 27th February

17. Exclusion of Press and Public

Alison Bolton

Chief Executive of Surrey Police Authority

16th March 2012

Around 120 delegates from a range of business sectors attended the event. Representatives from other police forces, police authorities and police staff associations were also in attendance.

The Bidders’ Conference is the latest stage in an exploratory exercise involving the Home Office, West Midlands Police and Surrey Police which is intended to establish whether the private sector could assist both forces in improving service delivery and achieving savings in a range of ‘behind the scenes’ activities. The conference follows an advertisement in the Official Journal of the European Union (OJEU) asking for expressions of interest from suitably qualified external organisations to work with both forces.

Attendees heard from the Chief Constables and police authorities of the West Midlands and Surrey on their ambitions and expectations for any potential partnership, along with the scrutiny and governance arrangements that would oversee it.

Both Chief Constables emphasised that working with the private sector would not be about privatisation and that full control and accountability for all services delivered would remain with them. The Chief Constables also restated their clear intention that visible patrols and powers of arrest would remain the responsibility of warranted police officers.

Chris Sims, Chief Constable of West Midlands Police, said: “Today was the first time that we have been able to talk to interested parties from the private sector to outline what we want from any potential partnership.

“The objective of joint working with the private sector is to be more efficient and effective.

“We believe that many of the routine and repetitive jobs currently carried out by police officers or police staff might potentially be done better or at less cost by the private sector, freeing up police officers to carry out frontline duties.

“For example, we would question the cost effectiveness and necessity of using officers to collect CCTV evidence or guard a crime scene.

“We would also like to be able to better use technology to the benefit of the public. For instance at the moment a victim of a crime has no way to be able to track online the progress of their investigation and that is an area we would be keen to explore.”

Chief Constable of Surrey Police, Lynne Owens, said: “Joint working with the private sector could represent an opportunity to bring different ideas, skills and areas of expertise to policing. This is not about replacing officers on the beat with private contractors – any suggestion of that kind is nonsense. We want to take this opportunity to see if the private sector can deliver some ‘behind the scenes’ functions better and more cost effectively.

“This is not just change for changes sake. Let me be clear that we would only be prepared to enter a partnership which promised to deliver significantly more than we could on our own, one in which the Chief Constable retains full responsibility and accountability for every area of their Force’s activity.”

Bishop Derek Webley, Chairman of West Midlands Police Authority, commented:

“The police authorities are the accountable bodies for the process, and we have a duty to ensure that as we go forward we maintain a police service that is fit for purpose, efficient and effective. We will ensure that a proper process for deliberation is in place, ensuring that all the necessary evidence is obtained, and all views are heard. We will approach each decision with an open mind, considering the best interests of the public at every stage.”

Peter Williams, Chairman of Surrey Police Authority, added: “This is a challenging time for police forces and authorities across the country. Whilst our funding may be decreasing, the demands on the police service are certainly not. We have an obligation as Police Authorities to consider all the options for protecting and improving our ability to serve the public.

“This process has already been subject to robust debate and voting within both Police Authorities. Let me make it clear to the public – as I have with potential bidders today – we expect this scrutiny and challenge to continue throughout this process, with any outcome being much the stronger for it.”

Surrey Police Authority’s public meetings are an opportunity for local people to hear first hand about the major issues in policing in Surrey from the Authority and the Chief Constable. In addition, attendees have an opportunity to put their questions to the Authority and the Chief Constable on the policing topics that matter to them.

At this meeting the Authority will agree the Local Policing Plan for 2012/13, which sets out the overall strategic objectives for Surrey Police in the year ahead. This will be the last Local Policing Plan to be agreed by the Authority before its replacement by an elected Police and Crime Commissioner in November 2012

Other items on the agenda include:

- An update on the National Police Air Service (NPAS)

- The Surrey Police Authority business plan

- The latest Surrey Police finance report

The Authority is also due to consider bids for a number of police buildings and stations as part of the major programme of reforms that began in 2009. More details about this item will be released in the next few days. These bids will be considered in closed session due to the commercial sensitivities involved, although an update will be released after the meeting to inform the public of any decisions made.

The agenda and documentation for the meeting will be made available on the SPA website in due course.

If you would like to attend the meeting in person or put a question to the Authority, please contact: Surrey Police Authority, PO Box 412, Guildford, Surrey GU3 1BR, or email SPA@surrey.police.uk. Any questions will be posed at the meeting for the Authority and Police force to respond. If you would like to ask a question but will be unable to attend, the Authority will be pleased to send a written version of the response given at the meeting.

If you would like to attend the meeting and have any special requirements please contact Surrey Police Authority on 01483 630 200 in advance of the meeting date to make any necessary arrangements.